Property Assistant

At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people.
With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team.
Here, different talents pursue common goals.
Voices are heard and ideas are shared.
Join us, and discover how your unique contributions can change lives.
Yours included.
Assists Sr.
Director and Sr.
Asset Manager in day to day functions of the Boston Children’s Hospital Real Estate Portfolio.
Contributes to the effective operations of the real estate department.
Assists with scheduling, setting up appointments, data requests and follow up with contractor or vendors.
Oversees contractual agreements, leasing admin files such as insurance certificates and retail sales reporting.
The Property Assistant will be responsible for: Filing and maintaining all department documentation including but not limited to correspondence, contracts, invoices, purchase orders, and lease files.
Preparing correspondences, contracts, and other written vehicles as requested.
Assisting Sr.
Asset Manager and Sr.
Director with projects and preparing complex reports and documents associated with the Hospital’s real estate holdings including both leased and owned office, retail, research, and clinical properties.
Administering contractual agreements.
Maintaining lease admin files such as current insurance certificates and retail sales reporting, key action dates, options, and notices.
Providing information within the scope of knowledge and authority.
Receiving, screening, and drafting responses to correspondence.
Assisting in the preparation of tenant billings according to lease terms for base rent, common area maintenance charges (CAM), real estate taxes, utilities, bill backs, and collections/cash receipts.
Assisting in the preparation of annual operating and capital budgets for all properties, tenants, and leased locations.
Performing due diligence tasks associated with owned and leased property.
Tracking and maintaining utility invoices and payments.
Managing badge clearance for Associated Personnel in owned and leased spaces.
Assisting with processing, entering, and tracking work orders.
Serving as the main contact for communications between real estate and finance.
Scheduling appointments and meetings and maintaining calendars for supervisor(s).
Reserving meeting locations, ordering supplies and equipment, and preparing agendas.
Assisting in organizing and scheduling conferences, seminars, and other programs or events.
Maintaining departmental files, records, and databases.
Planning, prioritizing, and delegating work assignments and monitoring performance, providing feedback and guidance as needed.
Serving as a resource on departmental policies and procedures and providing assistance in resolving administrative issues.
Training and orienting new personnel.
To qualify you must have: Associates Degree is required in the area of Business Administration, Accounting, or Finance or a closely related field.
Bachelor’s Degree is preferred Minimum of 1 year of administrative real estate or property management experience required.
Analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.
Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Ability to write comprehensive, detailed reports and proposals for review by management.
Commercial or retail Real Estate experience preferred.
Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.
Experience the benefits of passion and teamwork.
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.
Boston Children’s Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).
Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.