Accounts Payable Admin (Part Time)

*Part-Time AP Administrative Assistant * Our mission at Relay is to make the world a safer place.
We accomplish this by providing cutting-edge fire and life safety solutions that not only meet but exceed the evolving needs of our customers and partners.
With a deep sense of responsibility, integrity, and expertise, we are dedicated to safeguarding lives and assets through innovative technologies, exceptional service, and a commitment to quality.
Together, we strive to create a safer, more resilient world, one solution at a time.
We are looking for energetic individuals to join our growing team.
At Relay, we believe in three core principles: to be a place where employees are proud of where they work, to be a great company that attracts and retains the best talent, and to be a trusted ally and partner to every single customer.
*ROLE OVERVIEW * We are looking for a *Part-Time Accounts Payable Administrative Assistant* to work out of our Quincy office.
The ideal candidate will be responsible for maintaining all accounts payable transactions and performing light administrative duties.
You will collaborate with the CFO, fellow Finance team members, and others to help maintain the company’s financial health.
This is a fast-paced and demanding role with high visibility within the company.
*This is a part-time position, working 25-30 hours per week with flexible scheduling.
* *WHAT YOU WILL BE DOING * • Enter AP invoices/credits into accounting software by location, dept, etc.
• Help select bills to be paid weekly and manage cash outflows.
• Pay bills weekly via check and/or bank plug in.
• Confirm inventory invoices and PO’s for matching purposes.
• Obtain approvals for all invoices through verbal and email communications.
• Assist with setting up vendor auto-pays.
• Assist with transition to AP system for newly acquired companies.
• Assist with month end work and processes to meet strict deadlines.
• Other duties and projects as assigned.
*QUALIFICATIONS * • 1-2 or more years relevant Accounts Payable experience in a fast-paced work environment.
• Ability to effectively manage two email accounts in coordination with the other Finance team members.
• Strong attention to detail and accuracy.
• Well-organized.
• Ability to work under pressure to meet deadlines.
• Excellent communication skills to follow through and follow up on open items.
• Good math/numerical ability to analyze invoices for errors.
• Proficient in Word, Outlook.
• Strong Excel Skills (Pivot tables and V-lookups knowledge a plus) *WORKING CONDITIONS * • Controlled climate, office environment • Occasional work from home options • Required to sit for long periods of time, 8 or more hours per day • Frequently required to use monitor, keyboard, mouse and phone The above statements are intended to describe the general nature and level of work of this job and not an exhaustive list of all the responsibilities, duties and skills required.
The incumbent may be expected to perform other duties as assigned.
*WHY JOIN US * * Work at a mission-driven company, focused on people * Continued growth and expansion into new markets and products and services This is a unique opportunity to join a great team at a company that is rapidly expanding and evolving, which may also bring significant potential for career growth.
With over 75 years of unwavering commitment, Relay has been a trusted leader in the industry.
Our extensive experience enables us to provide cutting-edge solutions and unparalleled expertise, safeguarding lives and protecting properties with utmost efficiency and care.
RELAY is an Equal Opportunity Employer who is committed to workforce diversity.
We follow any state or local requirements regarding Affirmative Action.
Minorities, females, disabled, and veterans are encouraged to apply.
RELAY, its employees, representatives, and agents do not discriminate based on race, color, sex, national origin, ancestry, religion, physical or mental disability, medical condition, veteran status, age, sexual orientation, marital status, political affiliation or any other non-employment related criteria.
It is the practice of RELAY to make all employment decisions based solely on valid job requirements.
This policy applies to all terms, conditions, benefits, and privileges of employment as well as the use of all company facilities and participation in any company sponsored activities.
Job Type: Part-time Pay: $22.
00 - $25.
00 per hour Expected hours: 25 – 30 per week Benefits: * Flexible schedule * Opportunities for advancement Experience level: * 1 year * 2 years Schedule: * Choose your own hours * Day shift * Monday to Friday * No weekends Experience: * Accounts payable: 1 year (Preferred) * QuickBooks: 1 year (Preferred) * Sage: 1 year (Preferred) Ability to Relocate: * Quincy, MA 02169: Relocate before starting work (Required) Work Location: In person