Position Title: Payroll and Benefits Specialist
Department: Human Resources
Exemption: Non-Exempt
Supervisor: Director, Human Resources
Revision Date: January 2024
Job Summary:
The Payroll and Benefits Specialist is responsible for the accurate and timely processing of payroll
and all related documentation and reporting.
This position assists the Director, Human Resourcesin the administration of employee benefit plans and all administrative matters relating to the hiring, updating, termination and post-termination requirements of employees, including all public and private compliance and reporting.
This position serves as the point of contact for employees regarding payroll or benefits.
This position also requires the strictest confidentiality regarding all personal information of any and all types.
Responsibilities:
Maintain confidentiality and protect all personal information
Responsible for accurate and timely bi-weekly payroll processing for 100+ employees
Ensure accuracy and compliance with payroll regulations, tax laws and company policies
Act as primary point of contact for employee questions relating to payroll and benefits.
Prepare payroll for all employees by verifying time records, overtime, premium pay;calculating and producing checks or electronic transfers via payroll vendor; producing bonuses where applicable.
Balance payroll accounts by auditing information; identifying and resolving discrepancies,and ensuring data integrity
Update records by reviewing and entering changes in exemptions, insurance changes,deductions, paid time off, pay, garnishments, etc.
Maintain accurate payroll records and archives as required
Process manual checks as needed
Determine payroll liabilities by entering federal and state income and social security tax information, 403(b) transfer and direct deposits, wage assignments and garnishments
Administer 403(b) plan
Prepare weekly, monthly, quarterly and year-end management reports
Administer MBTA Corporate pass program
Maintain accurate employee information on all benefit vendor platforms.
Manage and track employee Leave of Absence (PFML, FMLA, etc.
)
Provide training to employees for payroll and time and attendance software
Maintain life insurance by updating calculations; initiating disbursements if needed
Remit tax payments by collecting and verifying data; preparing federal, state, and local tax reports, and W-2 statements; initiating payment
Administer unemployment claims in coordination with third party consultant
Participate in educational opportunities to update knowledge and skills; read regulations and professional publications
Organize and assist with open enrollment benefits fair annually
Revise and update forms, documents, memos, and letters related to payroll
Review and approve all benefit vendor invoices
Perform and assist in special projects as requested
Required Skills and Experience:
Bachelor’s Degree in Finance, Business, or related field
1 to 3 years’ experience in payroll, additional benefits experience strongly preferred
Advanced computer skills; proficient in payroll software including reporting functions, and MS Office suite, particularly Excel and Word mail merge functions
Experience processing multi-state payroll, a plus
Sufficiently resourceful to research answers to questions related to state and federal laws which impact payroll and benefits
Knowledge of taxes, compensation and wage structure required; knowledge of benefits administration and employment law, preferred
Excellent organizational, interpersonal and communication skills, and attention to detail
Essential Functions:
Able to work in a respectful manner with others
Able to exercise discretion and confidentiality
Action-oriented with a focus on continuous improvement
Able to function as part of a team but also able to work well in a self-directed environment
Able to sit for extended periods of time to accomplish work
Able to navigate a 9-story building
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